Equipment & storage module FROM THE TEAM PLAN
For companies, event teams, school authorities and anyone with several storage sites: storage locations, individual units with serial number, events with packing list, transports with packing list and inspections with intervals — on the same lending core as the rest of depositoo.
Included in Team, Pro and Organisation · no extra charge · switch it on in the settings
Storage locations & stock
And every movement is recorded.
Warehouse, room, shelf, compartment — plus venues and external locations such as service providers or repair shops. Every storage location gets a QR code and a label as a PDF – and, if you like, an NFC tag on the shelf as well.
On the item you can see how much is where and what is on loan, in maintenance, defective or retired. A minimum stock level alerts you before anything runs short.
Book in new pieces, move them between storage locations and do a stocktake: scan everything at the location — depositoo shows the difference and books it.
Every booking — goods receipt, relocation, hand-out, return, defect, transport — is in the log. You can trace who moved what and when.
Send pieces to maintenance, mark them as defective, repair, retire or book them as sold — the available stock is always right.
Scan the storage location, put items away, goods receipt and stocktake in continuous scan mode — right at the shelf with the depositoo app.
About the app →Individual units
Laptops, measuring devices, cameras: switch on individual units for an item, and every piece gets its own QR code, serial number, status, site and history.
You decide
Cables, chairs and beach flags you keep managing as quantities. Individual units are worthwhile where the specific device matters — for example because of a serial number, inspection or value. The item’s quantities then follow automatically from its units.
Events & projects
The department requests, the storeroom approves.
Trade fair, in-house show, project, order and more — with a period including set-up and dismantling, location, people responsible, cost centre and order number.
The packing list is a reservation for the period of the event. depositoo checks availability and shows conflicts — overbooking only with a reason.
With the role „Fachabteilung“ (Department), colleagues request equipment. The storeroom receives a notification and approves the packing list.
Recurring combinations — e.g. “Small trade fair stand” — you save as a kit and add them to packing lists, reservations and loans. Kits are available in all plans.
The hand-out creates a loan transaction linked to the event. Log and history show for each event what went out and what came back.
Packing lists appear in the booking timeline and in the reservation list — next to shop requests and reservations made at the counter.
Transports
Between storage locations or to the event — with a scan at both ends.
Create a transport or take the packing list straight from the event’s packing list. The packing list is available as a PDF with QR codes.
Scan the item code, individual unit, ISBN or EAN — with the camera or a handheld scanner. Quantity items can also be booked by quantity.
Once dispatched, the equipment is listed under „Unterwegs“ (In transit) — you can always see what is currently between two locations.
At the destination, items are received by scan. Missing quantities stay under „Unterwegs“ and can be booked later; the return transport takes over the quantities that arrived.
Inspections & maintenance
By days, by number of uses or both — on the item or as a category default, with your own name, e.g. “DGUV V3” (German electrical safety test) or “Visual check”. depositoo counts uses with every hand-out.
Record the result, date, inspected units, remarks and report file. A fail marks the units as defective; a pass brings them back from maintenance.
If an inspection is due, lending reports a violation — it can only be overridden with a reason. depositoo hands out inspected individual units first.
Notifications
Inspection due, stock below minimum, transport not delivered, equipment request for an event, reservation no longer covered: every alert is seen by whoever has the matching permission — and it clears itself as soon as the cause is resolved. If you wish, a summary arrives by email at 7 am. The bell and the summary are available in all plans, for example for new shop requests and reservations not picked up.
FAQ
Nothing extra. It is included in the Team, Pro and Organisation plans and is switched on in the settings. Kits (packing list templates) and notifications are available in all plans. See pricing
No. It is off by default. As long as you don’t switch it on, storage locations, transports, events and inspections stay hidden – depositoo stays as simple as before.
No. You switch on individual units per item – for example for laptops or measuring devices with a serial number. Cables, chairs or beach flags you keep managing as quantity items.
Yes. When packing, receiving and lending, you scan with the camera or a handheld scanner that works like a keyboard. depositoo QR codes as well as ISBN and EAN are recognised.
Start for free and switch on the module with the Team plan.