Create your own attributes and categories
Whether ten items or a thousand: in depositoo you set up your stock the way that suits you — with your own categories, your own fields and a QR label for every item.
30 transactions per month and 50 inventory items for free
Create as many categories as you like — including subcategories — and assign your items to them.
Create any attributes you like with different input types, e.g. purchase price (type: price), invoice (type: file), purchase date (type: date) or serial number (type: text). That way you store all the information you need right on the item.
Assign attributes individually to an item, group them into templates or assign them to a category. You get full flexibility without having to repeat everything for each item.
Recurring combinations — e.g. “projector case” or “small trade fair stand” — are saved as a kit and added with one click when lending and when making reservations.
On the category you store the loan period, deposit, additional terms for the loan agreement and the default label. Subcategories inherit these as long as they don’t have their own.
That can happen too. You keep quantities separately as fine, defective, lost and sold — so you always know what can really be lent out. You can also create an accessories checklist for every item.
depositoo generates a label with a QR code for every item. With it, you start loans or open the item with a single scan. Existing barcodes (ISBN, EAN) work too – and if you like, you can also stick on an NFC chip.
depositoo doesn’t just make adding things easy, but finding them again too: search by name, code or category and filter using the category tree.
Invite your team so you don’t have to organise everything on your own: administration, storage, counter, department or helper — you adjust the permissions of each role yourself, custom roles and responsibilities per site or category included.
Quick add
You can record an entire stock of books, games or devices in continuous scan mode: choose a category and scan the barcodes one after another — with the camera or a handheld scanner.
Afterwards
All quick-added items end up in a list of their own. There you check the name and description at your leisure and add whatever is missing — as soon as you save an item, it counts as reviewed.
Labels
Print the label for one item, for a selection or for all items in a filter at once — as a PDF, ready for the label printer.
Start with a template or design your own labels with text, logo and QR code. You set the default label for each category. The standard template measures 23 × 23 mm.
When lending, you add items by scanning their label — no typing, no mix-ups.
Import & export
CSV, XLSX or XLS — depositoo analyses the columns of your file.
depositoo suggests which column belongs to which field. If you like, missing attributes and categories are created automatically.
A preview shows what will happen. Faulty rows are skipped, existing items are updated via their code.
Export
Export your inventory as CSV or Excel — with standard fields and all attribute columns. The export can be re-imported at any time, e.g. after a bulk change in Excel.
More in the inventory
On the item you see reservations and holds; the occupancy timeline shows over several weeks what is booked when. More
For each item you decide whether and how it appears in the public lending shop.
Who may edit or export the inventory or change settings is set via permissions per role – for custom roles too. With responsibilities you limit a role to sites and categories, e.g. “North storage: technical equipment only”: every role can view everything, but only edit within its own area.
Equipment & storage module FROM TEAM PLAN
With the Equipment & storage module, your inventory gets storage locations with stock per location, a movement log, individual units with serial numbers, transports and inspection intervals — at no extra cost from the Team plan.
More about the module →FAQ
Yes. Import it as CSV or Excel (XLSX/XLS). depositoo suggests the column mapping, shows a preview and skips faulty rows. Existing items are updated via their code.
Number, price, date, text (single or multi-line) and file — e.g. purchase price, invoice, purchase date or serial number.
The standard template is a 23 × 23 mm label with a QR code. Labels can contain text, your logo and the QR code and are generated as a PDF.
Yes. You invite further users and give them a role: administration, storage, counter / lending, department / teacher or helper. You adjust which permissions each role has — e.g. editing the inventory or exports — for your team. You can also create custom roles and limit them to sites and categories if needed.
More about depositoo
Set up your inventory or import your list — free for up to 50 items.