Lending & returns
A wizard guides you through every loan — with ID scan, availability and rule checks, due date and digital signature. And on return, a single scan of the QR code is all it takes.
30 transactions per month and 50 inventory items for free
Lending
At your desk, on a tablet or on a smartphone right at the counter — in focus mode, free of distractions. Or with the depositoo app.
Take a photo of the ID card (German or Dutch), scan the QR code of a lending card or enter the details by hand. If you like, you can save new people straight away as regular customers.
Add items by search, QR label or barcode — or take over an entire kit — and set the quantity. depositoo checks availability and lending rules, suggests a due date for each item and shows the accessories checklist. You record the deposit and condition photos at the same time.
The person reads the loan agreement — including the additional terms of the categories — and signs digitally with a finger or the mouse.
The loan confirmation is created as a PDF with a QR code and, if you wish, goes straight out by email — with the due date as a calendar entry.
Quick in between
For a quick direct hand-over — to colleagues, for example — choose the manual hand-out. The transaction is recorded in exactly the same way, just without a signature.
Lending terms
Store your loan agreement in a long and a short version. For each category you add additional terms — e.g. for tools or technical equipment — which subcategories inherit. Before signing, the person sees the combined agreement.
People sign directly on the screen. The signature and the exact wording of the agreement are stored with the transaction — no paper, no filing.
Loan and return confirmations are created automatically as PDFs and can be sent straight to the borrower.
Return
Scan the QR code on the confirmation and close the transaction.
For each item you choose „OK“, „Mangelhaft“ (defective, with a description) or „Nicht dabei“ (missing). Defective transactions get their own status and appear on the dashboard until they are resolved.
For each item you enter the returned quantity and tick off the accessories. Whatever is still missing stays open — missing accessories mark the return as defective.
If you wish, the person also signs on return — configurable for your organisation.
Record the condition with photos, return the deposit or keep part of it, and record a damage or late fee if needed.
The return is also available as a PDF and by email — traceable for both sides.
The QR code on the loan confirmation opens the right transaction instantly. If an item is on hold, depositoo shows right away who it is being set aside for.
Overview
„Heute im Verleih“ (Lending today): due today, overdue, ready for pick-up, remind manually. Plus open requests, faulty returns and outstanding fees — and a quick start for lending and returns.
Filter by „Ausgeliehen“ (on loan), „Überfällig“ (overdue), „Zurückgegeben“ (returned) and „Mangelhaft“ (defective). Within a transaction you change the due date, extend it, send a reminder or record a loss.
Decide how many days after the return transactions are deleted — so you keep personal data to a minimum.
FAQ
No. For each transaction you choose between „Mit Unterschrift“ (with signature) and „Manuelle Ausgabe“ (manual hand-out) without a signature. Whether people also sign on return is a setting for your organisation.
The quickest way is the QR code on the loan confirmation. Alternatively, search the transaction list and filter by status.
You enter the returned quantity for each item. The rest stays open in the transaction until it comes back.
Yes. If something else is added at pick-up, you add it straight to the existing transaction.
More about depositoo
Create an account, add a few items, get going — for free.